I.J.S. AMENDED CONSTITUTION RELATED TO
I.J.S. AS PASSED IN EDITORIAL BOARD
MEETING AT –
INDORE ON 11.07.2010, Delhi 16.12.2010, Faridabad 26.7.2011
Passed in G.C. at Delhi 16.12.2010, Kochhi 26.12.2011 and 22.09.2012
Passed in G.B. at Delhi on 19.12.2010 and Kochhi on 23.09.2012
(1) I.J.S. Editorial Board
Definition: – It is an elected body and not a nominated body as in other Medical/ Surgical Association. Editorial Board Members are elected from all the members of ASI from all over the country as any Governing Council Member or President of ASI. G.C. is an executive body and govern the ASI including matter related to I.J.S., while both are elected members and deserve equal status with executive power to I.J.S. for managing their affair and seek advice of G.C. if necessary.
- Office – (a) Registered Office – ASI – H.Q. Chennai ASI Office
(b) Editorial Office – Chennai -ASI H Q
(c)Publication office – at Publisher Office
- Function –
(a) To publish I.J.S. periodically. At present every two months and six issues per year. Special publication as can be published if sponsors are available or one of regular journal can be a special issue on subject approved by the Editorial Board.
(b) Publication period from once in two month to once in a month can be done depending upon availability of quality articles and resources.
(c) Seminar and Symposium on publications, article writing, article review, editorial process and various other aspects of Editorial system from time to time for Member of Editorial Board Members and invitees to education these subject.
(d) Other Academic activities at National and State Levels depend upon the decision of Editorial Board. Financial liability will be solely of I.J.S.
(e) Guide – State Chapter and speciality section journals to improve there publication and academic quality. (f) e-ijs – is published now and optional for members. Decision to withdraw hard copy for supply to members in lieu of e-ijs shall be decided by IJS EB and approved by GC and GB
(g) Encourage – Scientist getting various Orations, best chapter papers and other awardee papers at various different level to write article on their orations/best papers for publication in I.J.S.
Most of the orations / chapters are speciality sections best papers do not send for publication even on request. If they send, it is the same as they have given the lectures but not in the format desired by the Journal, hence often referred back for corrections or rejected.
(h) To organize small groups for symposium on Article writing at different part of the country with the help of State Chapters.
(i) Any other activities deemed fit and possible as per aims and objective of I.J.S. with the permission of Editorial Board.
(4) Officer Bearers :-
Ex-officio
-President, President Elect, Immediate Past Chairman/Editor I.J.S.
– Hon. Secretary, Hon. Treasurer, ASI
I.J.S. Editorial Board is headed by
Chairman/Chief Editor – At present all the journals of National and International reputations have Chief Editor as head of the Editorial Board.
This is the international policy hence in e-I.J.S. the Springer in their internal system is showing Editor as Chief Editor.
Two Editors –Who share executive responsibilities with Chief Editor and other work of Editorial system. Any other work assigned by Chief Editor.
10- Member of Editorial Board – to help the journal in Article processing in various phases till its last out come and work as a team with other members. Share all responsibilities and formulate their own constitution, policy of financial executions, and other matter related to publication. Complete work given by Chief Editor/Editorial Board. Aim is to work for the betterment of the Journal, raise academic standard and promote academic interest in the members of A.S.I.
1- Editorial Secretary (Paid employee of I.J.S.) – Competent in computer working of Editorial and publishing work with experience and proper qualification. Shall be responsible for all office work correspondences and records of I.J.S. at Chennai H.Q. of A.S.I.
10 – Nominated Members – as Associate Editor – If the Elected members are not in position to handle increasing work of Article processing and need some more help, can be appointed for the term By Chief Editor in consultation with Editorial Board Members. These members shall also have sufficient publications, research experience and experience in writing and publication of other journals as per members of the Editorial Board.
Qualification/ Experience – Eligibility to contest the above posts.
(i) Chief Chairman –
– 20 article publication, 10 in recognized journal
– One term experience as Editor/Member of Editorial Board
– Chief Editor/ Editor in any Indexed Journal for minimum of 3 years
(ii) Editor –
– 10 article publication, 5 in recognized journal
– 5 year experience of working in various capacities in others surgical journals, speciality section, State / National or recognized Journal
(iii) Editorial Board Members –
– 5 Article publication, 3 in recognized journal
– 3 years working in various capacities in other Surgical Journal of State Chapters, speciality Section, or other National Journals of Surgical Specialities, or Journal published by National Institution or any other Journal approved by E.B. from time to time.
(iv) Nominated Member –
(a) Jt. Editors approved by Editorial Board
(b) Sectional Editor nominated by each speciality section of ASI
Qualification/ Experience same as of Editorial Board Member
(5) Term – The term of office of elected members shall be as follows :-
Period Term
(a) Chief Editor One – 6 Years One term only of 6 years
(b) Editors Two – 6 years One term only
(c) Editorial Board Member – 6 years One Term Only/3 years with 2
Terms total 6 years
(d) Nominated Members
(i) Joint Editor – 3 years Two Terms of 3 years each,
Total 6 years
(ii) Sectional Editor – 3 years Two Term-Total 6 yrs
(6) Election Process – The election shall be held every 3 years. To maintain experience members continuity, 50% members of Editorial Editor and E.B. Members shall be elected while 50% will remain and continue for 6 years
– Chief Editor – Election for I term of 6 years
– Election of Editor and Member E.B. shall be held in two parts initially only. Subsequently election every 3 years
– Editor – 2,1 for 6 years
1 for 3 years
- B. Member 10 5 for 6 years
5 for 3 years
After 3 years, One Editor and 5 members of E.B. will retire and election will be held for one Editor and 5 Member Editorial Board for one term of 6 years
After 3 years those completed 6 years will retire and election will be held on their vacant post for 6 years. Thus half of the members will be elected every three years and each one will complete one term of 6 years.
(7) I.J.S. Constitution –
I.J.S. Board can have its constitution to govern its activities. Draft Constitution is to be passed by I.J.S. Editorial Board by 2/3 majority and then submit to General Body for approval as per A.S.I. Constitution and procedure of adoption and amendments as the I.J.S. Editorial Board is elected directly by the members of A.S.I.
(8) Decision – I.J.S. Editorial Board decision is to be taken by majority. In case of tie, Editor in Chief shall have decisive vote/extra vote.
(9) Conflicts – Dispute Redressal – Any conflict in running the I.J.S. pertaining to any point is to be resolved by Editorial Board itself. If Board needs help from G.C. of ASI, then the matter can be referred to the G.C. for guidance and decision. Decision by GC shall be final or GC can refer to its Dispute redressal committee for its verdict which shall be final.
(10) Finances – A.S.I. constitution and Byelaws guarantee members free supply of journal. The ASI contribution to the I.J.S. is to be decided on the basis of number of ASI members and cost of production of single copy of I.J.S. This is to be reviewed every 2 years and approved at by Editorial Board Meeting and G.C. meeting.
Royalty Money of I.J.S. to be deposited in I.J.S. account.
Financial Control – Money received from any source to I.J.S., is to be deposited in I.J.S. account and I.J.S. Editorial Board shall control its expenses and give audited report every year to G.C. and G.B. for approval, after it is passed in Editorial Board.
(11) I.J.S. Editorial Board Meeting –
(1) One meeting during Annual Conference of ASI – ASICON
(2) Second meeting for one or two full days to discuss the I.J.S. matter , Editorial process of Articles including review, editorial decision, publications and relationship with Publisher, financial status, matter related to ASI-IJS relationship, members grievances and other matters related to publication of IJS. It will also be more academic meeting dealing with various aspects of publication and problems related to it. The place of meeting is to be decided by Chief Editor in consultation with member of the Editorial Board and President ASI.
(3) Inner Core – Consisting of Chief Editor, two Editor and two members of Editorial Board member to meet if necessary to deal with the problems related to I.J.S. publication, author’s complaints, reviewers complaints/suggestions etc., publishers suggestions regarding articles, plagiarism etc.
Editor in Chief can calls such meeting in Consultation with Editors if required.
(4) Expenses will be born from the funds of I.J.S. as per above and members shall be given same facilities and disbursement as given to G.C. members. In no case it should exceed budget of Journal and should manage its own affairs.
(12) I.J.S. Annual report and Audit Report – will be submitted to the G.C. of A.S.I. As the office bearer of the ASI, President, President Elect, Hon. Secretary and Hon. Secretary are the Ex-officio member of the I.J.S. Editorial Board and part of all the meetings of the Editorial Board, the report will be presented to the G.C. meeting by Hon. Secretary/Member of I.J.S. Editorial Board who is G.C. member also. In case Chief Editor is invited he should get proper sittings in the meeting with office bearers and given all privileges as of G.C. members
(13) Legal Jurisdiction – Any legal matter related to I.J.S. publication, the place will be Chennai (Tamil Nadu) only.
Matter related to article publication and related complaints, Chief Editor and two Editors will take decisions. In case of any controversy Chief Editor’s decision will be final.
Matter related to finances/publishers conflict and disputes and other related matters , is to be represented by the Chief Editor or his nominee in Consultant with Editorial Board and take the help of Lawyer as necessary.
(14) Advisors – This is a Honorable post and members appointed should be of high academic career involved in Journal publication, research and many articles/book to his credit. It should not be on political ground and personal relationship. The present names to be reviewed and new list to be drawn.